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Plant + Maintenance - Maintenance Contracts - Maintenance

You use the Maintenance Contract Update screen – Maintenance tab to setup a maintenance contract including the debtor it applies to and the material and labour to be billed.

You can also use this tab to change the status of a maintenance contract. For example, you can change a contract’s status to Inactive without having to delete the contract.

To add and edit maintenance contract details:

  1. Add a new maintenance contract or open an existing one.

Refer to "Adding a New Maintenance Contract" or "Updating a Maintenance Contract".

Micronet displays the Maintenance Contract Updatescreen – Maintenance tab.

  1. Complete the following fields:

 

Field

Value

 

Maintenance Number

Enter a unique ID for the maintenance contract. For customer contracts, use the Debtor Number.

 

Description

Enter a description of the maintenance contract.

 

Debtor Number

Enter or select a debtor number.

 

Status

Select the status of the maintenance contract. Options are:

  • Active – the contract is current
  • Inactive – the contract has expired and is no longer in use.

You can’t make a contract Inactive if it is assigned to a current job or a plant item. Changing the status to Inactive means that plant and current jobs cannot be assigned to the contract and invoices will not be generated.

 

Billing for Material

Select how materials are to be billed under this maintenance contract. Options are:

  • Default Price – the default customer sell price set in the Debtors master file (unless markups are set up in Job Costing configuration)
  • Nil – no charges
  • Overriding Markup – enter a percentage (%) Markup amount you would like Micronet to apply to this plant
  • Discount Matrix – enter a Discount Matrix number to draw upon discount percentages set up on product categories
  • Contract Pricing – enter a debtors Contract Number to draw upon pricing and discounts setup on items and product categories.

 

Billing for Labour

Select how labour is to be billed under this maintenance contract. Options are:

  • Default Price – the default customer sell price set in the Debtors master file (unless markups are set up in Job Costing configuration)
  • Nil – no charges
  • Hourly Rate – enter a flat Hourly charge Rate for all labour relating to the plant
  • Operation – enter an Operation number and operation charges that apply to the plant.
  1. Select FILE | SAVE.